Ad Hoc Committee-Furniture Replacement
Next items to be repaired or replaced submitted to BOD.
Refinishing of barstools and chairs completed.

Finance Committee - reports operating, reserve, and settlement cash monthly.
Earthquake insurance being evaluation.

Welcome Committee (first reference April 2016 Minutes)
has 6 members responsible for welcoming new residents within 30 days of move in.
New residents given gift bag "full of FDL goodies"

Safety/Security Reports
Committee shifting focus to front entry gates and how security can be improved.
Emphasized importance of earthquake, fire and flood prepare3dness, supply list pamphlets available in Clubhouse.
Political solicitation observed in community; need “No Solicitation” signs.
Discussed the “Streets Alive” program and recommended additional speed signs.

Financial Reports
Given monthly to BOD by Equus Management Group for review and approval.
Not included in minutes.
Executive Board reviews monthly as required in NRS 116.31083:
a. A current year-to-date financial statement of the association;
b. A current year-to-date schedule of revenues &expenses compared to the budget for those accounts;
c. A current reconciliation of the operating account of the association;
d. A current reconciliation of the reserve account of the association;
e. The latest account statements prepared by the financial institution in which the accounts of the association are maintained;
f. The current status of any civil action or claim submitted to arbitration or mediation in which the association is a party.

2016 Operating and Reserve Budgets with 2016 assessment remaining $40/unit/month.
2015 Audit by Kohn & Co.found no issues. HOA has 1.7million in assets, 1.5 of that in Reserves.

2017 Operating & Reserve Budgets includes the painting of every unit and the repair/replacement of the roofs. Reserve assessment amounts were calculated on the square footage of each unit. Browning Reserve specialist recommended a funding level and plan to reach that level. BOD Approved.

NEW BUSINESS
Discussed forming new committee to develop an annual or semiannual marketing event here to
area realtors, lenders, title companies, etc., jointly hosted by FDL and Property Management.
(see Counsel) other issues need to be considered.
Forming an IT, Information Technology Committee suggested. Volunteers will be solicited.

BOD Approvals O-Operating Expense R-Reserves SF-Settlement Funds

Expenses/Contracts    (NTE=Not to exceed)
Juniper Hill for dining chairs fabric $710.99
First Service 40-page contract effective 6/1/16; Equus continues through May 2016. (no$)
Padovan Consulting Agreement for asphalt evaluation and sealing $2,200-R
Pandovan Consulting Agreement for review & evaluate Settlement work status $120/hr-50 hrs-SF
Pandovan Consulting Annual Agreement for consulting work at rate of $120/hr
Kriss Partners for installation of router $2,000-O + list of everything done.
Capitol Control Systems for installation of ventilation fan in pool equipment room $1915-O.
WPI for exterior painting remaining buildings $410,000 with 10% contingency for incidentals.
WPI Contingency with one year labor warranty, 5 year materials warranty $40,700
Tyco/Simplex Grinner for monitoring fire alarms in 8 buildings with sprinklers $2,160
Intermountain Electric for inspection of electrical defects in common areas $12,800-LF
Clubhouse domestic water supply backflow valve replacement $1,998.80 emergency repair
Terra Firma to plaster large spa $6,100 subject to legal review.
Juniper Hill for Clubhouse carpet replacement in fitness center, locker & billiard rooms$11,882 after steam room and fitness areas repaired.
Erlach Computer Consulting for complete audit of IT network of current IT equipment with recommendation $2500 includes mapping of the system.
Western Nevada Supply to replace 2 submersible pond pumps$2,781.48
HOA Insurance: Menath/CAU $101,947 policy expires June 18
BOD Engaged LaBarre/Oksnee & Philadelphia for HOA’s Insurance Policies $89,668
Intermountain Electric to install GFIs on pool equipment $1400 for 10 breakers.
Rail City for koi pond cleanup $8,760.
Intermountain Electric to install lights in electrical closets $34,040, install breakers of correct kAIC $10,435, Repair Shunt Trip Installations $55,710. Total not to exceed $95,000.
Precision Concrete to address construction defect concrete issues $9,611.75+ $1800 contingency.
Best Hardwood Flooring to sand and refinish Clubhouse hardwood floors $4,177 subject to providing their own 220v power supply.
Browning Reserve Group to complete a full study with site visit $3,400.
Silk Tree Warehouse for four topiary plants $1500.
Advanced Installations for steam room updates & repairs $11,386.
Holiday Light Installation vendor chosen by GM not to exceed $3,340.
Signature for cattail removal from six ponds $4,064.
Rail City for a filtration system for koi pond with installation labor $7,857.95.
Rail City for biweekly cleaning service of koin pond and filtration $125/visit.
Rios Concrete for additional concrete repairs $35,434 plus 10% contingency.
Intermountain for slurry seal maintenance $36,120-R
Wood Rogers to survey points on entry fountain to determine if it is moving; 3 visits $995k additional will be $300/visit.
Merlin n White to seal front pavers $1200.
Original manufacturing company to replace (duplicate) koi pond side railing $3200.
Signature Snow Removal Contract with trigger point of 2” approved. $?
Hinkle Snow Removal Contract with trigger point of 1” to clear snow from roadways and large driveways, with no snow piled in front of clubhouse or on the pavers.
AT&T internet bandwidth increased from 120 to 250 megabytes $50/month for HOA unit internet.
Jet Plumbing for required annual sewer line camera inspection $2500.
Purchase a coffee machine, coffee carafes, four water coolers and filtration system $2500 max.
Coffee and supplies to be purchased by management and prepared by staff to be available to residents from 7-11AM.
Three new street signs indicating streets are shared by vehicles, walker, and bicycle riders $400.
Kohn & Co. for engaging auditor for 2016 Audit bid $4,900. Hilburn/Lein bid $1,975. Referred to Finance Committee to choose not to exceed $4900.
Scott Roofing to inspect all 54 roofs + clubhouse for loose tiles and damaged $27,600 with Eng. Approval.

Other Board Approvals:
BOD acknowledged they have fulfilled their duty as a Board to review the monthly Financial Statements.
CAM/GM authorized to expend up to $1,000 for HOA-related operational expenses.
Pay card authorized for use by General Manager for $1,000 max transactions up to $3,000/month with limited tier 2 structure. Linked to HOA operating account.
Expense Policy.
Clubhouse opening will remain at 7AM, closing moves to 9PM for winter hours on Nov. 1
Gatehouse hours manned from 7AM to 9PM starting November 1.
After reviewing projected energy usage and cost for winter operation, both swimming pools will close Nov. 1. Two spas will remain open through winter months.
Cancel Farmer Brothers current coffee service and do in-house.
New Committee Charters approved for Landscape, Social, Finance, and Safety.
Board Liaison named for Committees (11/2016)
2017 Full On-Site Reserve Study prepared by Browning Reserves reviewed by BOD and recommended by Finance Committee after 6 drafts was approved.

Misc.
Homeowners who have tried to enforce rules often yelled at; report to staff member.
Painting Assessment invoices sent out after cross reference with assessor’s site to ensure square footage amounts assessed properly and to correct owner.

Election
Two seats open (Dennis McCormac and Buster)
Timeline established by Management.
Nicola Neilon and Patricia Mills volunteered to assist with the election ballot counting.
Management and the volunteers exited the meeting to complete the election tally.
The Association held the annual election. There were four candidates running for two open board seats.
Mike Allan - 43 votes
Neil John Bustamante - 77 votes
Keith Coombs - 72 votes
Anna Menicucci - 15 votes
Neil John Bustamante and Keith Coombs were duly elected to the Board, each for two year terms.