WORKSHOP REPORTS - BOD Discussions
Landscaper interviews
Committees
Newsletter
Fitness Center
CC&R rewrite, CC&R vote
Clubhouse Manager interviews
Flat screen TVs in gym
Complaint process
Anti-Bullying Harassment policy

2015 Operations Manager Reports
FDL won Double Diamond Ranch Christmas Lighting Award again
Pool gates repaired with industrial hinges
Lighting east of pool completed.
Every street lam and coach light cleaned.
Ponds filled in Feb. Lake 1 pump out.
Front entry fountain filled, found basin leaking. Drained to fix.
Waterfall Lake 3 shut off for facelift.
Irrigation programming ongoing
Turf watering T-Th-Sa, 6 start times at 3 minutes each
Drip watering W-Sa currently
AC unit in locker rooms and Maintenance Office needs replacing.
Front entry fountain bid to repair was $29,500. Staff repaired for $300.
Swimming pools cleaned in April. Opened in May.
Koi pond lighting replaced.
plastering spa completed in Sept.
No building washing this year. Instead cleaning light fixtures.
Cutting crew in to remove overgrowth of cattails in the lakes.
Pool closed Oct. 19.
A clarifier is going to be tried in koi ponds
Christmas lights down early, circuit breakers overloaded. Going to LEDs next year.
NV Energy did an energy consumption assessment and ways to save. Use LEDs
Clubhouse experienced minor cracks in walls with last earthquake
Reminded no trash pickup on snow days.
Signature Landscapes now on property, readying for summer.

2015 Clubhouse Manager Reports:
Warned children playing on pond ice.
Magazine rack ordered.
Clubhouse Manager Dan McKnight replaced by Ryan Shuff in April
TVs on treadmills finally working; change channels from machine.
Seven newly poured slabs were vandalized.
Front entry gates system utilizing vehicle button researched.
I-Pass Systems available for $8000.
Fecal material in pool incident immediately attended. WCHD approved.
Dan McKnight returned in Sept. temporarily until replacement found.
Owners' batteries and filters replaced in October again by Dan Ross
Newsletters go out once a month.

2015 Social Events:
Valentine's Day 2/14
St. Patty's Day 2/17
Annual Shred Day 4/18
Cinco de Mayo Happy Hour 5/1
Summer BBQ 5/30
Earthquake Expert Presentation Oct 9
Hawaiian Night Oct.19
Craft Fair with continental breakfast Nov. 14
Christmas party Dec. 4.

Community Manager Reports
2013 Audit available in Clubhouse or request a copy via email.
Candidate Nomination form mailed for August elections.
Settlement Fund Expense Report given
Expenses incurred on Unit #5103 (FDL owned) reported.
New accounting software will allow owners to view their ledgers.
Costs incurred with Unit owned by FDL provided.
2015 Audit of financials being performed by Kohn & Co.
Presented Counsel's report of full litigation to obtain Quiet Title
on unit that was foreclosed back in 2013.

Community Association Institute Report (CAI)
CAI Grassroots Committee is gearing up for current legislation.
If interested in current bills pending, let management know.

Committee Reports:

IT - pilot testing 3 cameras and their images, comparing to current cameras
- also testing 4 cameras for hi def triggered by motion to start recording
-AT&T offer to increase capacity by 50% for additional $17/month recommended to BOD for 3yr period.
"redundant" router needed in case of outage.

Landscaping - Provided BOD with best Pre-Emergent and Fertilizer Programs.
More color added to entrance.
Plant replacements 27 trees, 366 3-gallon plants, 180 one-gallon plants.
Spring planting done, no perennials.
Committee hopes new Landscape contract will be better
$20,000 in plant replacements all marked, awaiting landscaper
After existing for 15 months, many non-compliance issues reported with no BOD cooperation.
Interviewed Signature Landscapes.
Plant replacement completed $3,000 underbudget. Use remaining for plants along driveways.
Roundabout changed to remove two side flower planters, replace with sod.
Now with Infrastructure responsibilities:
Wrought iron fence painting inspected and issues found to be addressed with contractor.
Biological enzyme to clear water in koi pond being tried.
Not using chlorine in the lake will bring back mosquitoes.
New relationship with Signature working out well.
Working on unused satellite dishes, can we take them down?

Ad Hoc Committee-Earthquare
Presented report to Board. Not attached to Minutes.
Social Committee has set the 2016 social calendar, it is on agenda for BOD approval.

Ad Hoc Clubhouse Refurnishing
Requests budget to hire designer
Juniper Hill coordinating deliveries of chosen furniture.
May sell old furniture by considgnment.
Raised back areas of theater so those in back see better.
Next area is bar area and tables, then locker rooms and
outdoor pool cushions. Library floor needs restoration.

Financial Reports
Given monthly to BOD by Equus Management Group for review and approval.
Not included in minutes.
Executive Board reviews monthly as required in NRS 116.31083:
a. A current year-to-date financial statement of the association;
b. A current year-to-date schedule of revenues &expenses compared to the budget for those accounts;
c. A current reconciliation of the operating account of the association;
d. A current reconciliation of the reserve account of the association;
e. The latest account statements prepared by the financial institution in which the accounts of the association are maintained;
f. The current status of any civil action or claim submitted to arbitration or mediation in which the association is a party.

2014 Audit clean, no deficiencies-
2016 Operating and Reserve Budgets with 2016 assessment remaining $40/unit/month.

NEW BUSINESS
BOD received $25,000 offer from Wells Fargo for Unit #5103.
BOD decided to counter with $200,00. Meanwhile seek quiet title to sell at market value.
BOD will revisit if quiet title action costs more than anticipated.
BOD discussed reactivating the fdltownhomes.com website. Need to know cost
BOD will seek cost of reactivating website for activities calendar, etc.
Fobs for entry to pool and clubhouse need replacing.
BOD will deactivate a couple of buildings at a time to accomplish smoothly
Ad Hoc Committee formed for replacing Clubhouse furnishings.

BOD Approvals O-Operating Expense R-Reserves SF-Settlement Funds

Expenses/Contracts    (NTE=Not to exceed)
BOD Approvals O-Operating Expense R-Reserves SF-Settlement Funds
Expenses/Contracts (NTE=Not to exceed)
Equus Management Group renewed for 2015 $3,120/month.
Kohn & Co. for 2014 Taxes and Audit engaged.
Security cameras replaced $10,000-O $2,300-R
Bill Hinkle snow removal contract renewed.
Golf cart motor repairs $1140-R
Low voltage lighting around pergola: new circuit for 9 lights, 20watts $326
Newt for replacement of driveways and sidewalks $73,190-SF
Newt Concrete to replace front entry pavers with stamped concrete $$22,848-R
Possible change order for over excavation $8047-R if deemed needed by Seth Padovan.
Seth Padovan consultation on excavation necessity not to exceed 4 hours.
Fountain repairs by staff for less than $300.
Terra Firma for re-plastering spa $3900-R
Sierra Air for replacing HVAC in locker room & maintenance office $4323-R
All Seasons for painting wrought iron fencing around perimeter $37,921-R
Sparks Electric for two 1.5hp pumps $3,726.21-R
Newt Concrete change order for concrete replacement $7,744-SF
Juniper Hill for Clubhouse furniture replacement $67,179.823-R +
additional mount to purchase fabric to have on hand for repairs.
Not to exceed $70,000-R
Simplex Grinnel for testing of the Dry System to replace Clubhouse sprinkler heads $1866.70
Newt Concrete for remainder of concrete replacement $15,844-SF
DNS for new cameras at the gatehouse $4,672-O
Internet Backup Router for all 270 units $4,000-O
Employment Practices Insurance coverage $1,623.81.
Recharging Anti-Freeze in lines of 8 buildings with fire sprinklers NTE$12,000.
Sewer lines video inspection NTE $5,300-O
Signature Landscapes Maintenance Proposal for 2016 $117,796/year.
Kohn & Co. for 2015 Audit and Tax Return $4900 .

Other 2015 BOD Approvals:
2014 Financial Audit by Kohn & Co. reviewed and approved.
Additional masseuse approved, now available to residents.
Policy now "written": No resident or owner shall be employed at FDL.
Committee members shall be in good standing (assessments paid)
Landscaping services will go out for bid.
Current landscaping service has not replaced dead plants, brown spots in lawn,
bushes overgrown, plants ugly with dead branches. Do inhouse?
Tholl Fence gave presentation to owners about placing small transmitter
in gate box and program it to owner's car. BOD approved for
homeowners to pay for transmitter.
2016 Landscaping Maintenance RFP sent to seven different companies.
Three sealed proposals received in August. Tabled for further review.
National Landscaping contract cancelled effective 12/31/15.
Pat Hinkey painting has informed their company unable to complete contract.
RFP to be sent out for remaining work and include Pat Hickey. (??)
Clubhouse Reservation Form and Rules amended to add that no selling of products,
charity events, or fundraisers allowed. (Craft festival exempt??)
New Collection Policy issued to be in compliance with new laws.
Extended deadline to return ballots for CC&R Rewrite to October 31, 2015. 3/2
General Counsel recommended to not go forward with revisions. 126 ballots returned.
Survey Monkey free survey software approved to use 10/2015
BOD approved 2016 Social Calendar as presented by Social Committee.
HOA Management came in as follows:
Equus - $3,120.00/month or $11.55 per unit per month
First Service - $2,025.00/month or $7.500 per unit per month
Terrawest - $3,037.50/month or $11.25 per unit per month
Associa North - $1,755.00/month or $6.50 per unit per month
BOD gave to attorney and Finance Committee for decisions.

Misc.
CC&Rs revision tasked to attorney last year. Draft submitted to owners June 2015.
Buster indicated NO last year
Owners feedback: changes do not benefit Owners, they do not improve
property values or reduce reserved. Encourage to vote No.
Ballots sent by attorney in August. Where is cost for all this?
Return by September 30.
HO complaint alleging BOD in violation of NRS 116.3108(4) stating BOD has not
clearly identified proposed CC&R changes allowing changes to be seen clearly.
President stated the Redline version will be placed on website for owners.
HO complaint alleging BOD in violation of NRS 116.310 stating BOD President made
wrongful statement that Landscape Committee "has been given Carte Blanch to do
whatever needs to be done to improve the landscaping" at 6/4 HOA BOD Meeting.
President stated the Committee does not have "Carte Blanch"; that he erred.
HO complaint alleging BOD violated Title 42, Chapter 21 of the US Code prohibiting discrimination.
Several incidents cited of discriminatory or offensive conduct. Asked BOD to learn
how to deal with complaints WITHOUT RETALIATION.
President stated complaint did not state the actual events that took place and
Management also indicated staff should not have to take loud offensive language.
Be nice.
Use of Clubhouse (gym) for business conduct discussed lengthily. Currently, HOA has owners who
offer their services, equipment, and products in FDL gym at a cost to other FDL owners.
BOD to check insurance company guidelines for allowing owner or outside contractor to sell their
services in FDL facilities.
HO survey issued to ascertain happiness. Results: 87% are happy.
New President starts every HOA meeting asking if any attending for first time

Election
The Association had five people running for the three open positions.
Peter Battisti – 104 votes
James Epifanio – 85 votes
Edward Fruechting – 92 votes
Eric Linden – 138 votes
Dan Ross – 77 votes
Eric Linden, Peter Battisti, and Edward Fruechting were elected to a two-year term on BOD.
Routine Yearly BOD signing Ombudsman Documents, Bank signatures, etc. right after election