2014
Committees :
ARC - BOD comprise committee. Applications & dispositions reported at each meeting;
Finance
Landscape
Maintenance
Safety
Social
Ad Hoc
Minutes of Board of Directors (BOD) Click HERE to read these.
(Year, Month, Day, Document)
WORKSHOP - BOD Topics
Construction Defect repairs scheduling
CC&R Rewrite
Security Camera's cloud backup options
Landscaping contract
Budget for 2015
Supreme Court decision on Super Priority and Foreclosures
2014 Operations Manager Reports
FDL Won Best Christmas Lighting for DD Ranch for 2nd time
Building 40 street light out for a month now working
Building washing re-started
Dry winter creating problems when irrigation shut down.
Prunning was too harsh.
Trash compactor down.
Main line break at Building 53.
Pool opened on May 16
Koi pond cleaned.
Building 40 leak repaired.
Concrete repairs start July
Clubhouse entry lighting upgraded.
Washoe Co. issued highwater usage report. Turned out to be bad meter which WC replaced.
Lighting at front gate and trees backlighting work
zone to zone irrigation work to reduce water usage
Pool winterized in Oct.
All water features winterized.
Christmas decorations installed outside in Nov.
New landscape lights installed at front entry waterfalls.
2014 Clubhouse Manager Reports:
Charter cable boxes not needed a nationwide problem.
Annual dry vent cleaning cost $10
Final call for balconies that leak.
Dryer Vent Cleaning $49.95
Internal Garage sale survey
24 balconies leak; being repaired
Smoke detector batteries changed by Dan Ross
Suggestion box is still active
Clubhouse has normal hours on Thanksgiving
Clubhouse closes 3pm Christmas eve, closed Christmas Day
Gym TVs work still not finished at yearend.
Community Manager Reports
Financials submitted for Auditor for 2013
Audit completed.
Owners in arrears less than $425 notified.
Community Association Institute Report (CAI)
Continuing Education Classes
Architectural Review
Nevada Law
Mediation and Arbitration
CAI Northern Nevada Tradeshow in July
Community Association Institute Report (CAI)
Continuing Education Classes
Architectural Review
Nevada Law
Mediation and Arbitration
CAI Northern Nevada Tradeshow in July
HOMEOWNERS FORUM
Many outraged about painting bills, sloppy work, destroyed plants, no notice, being blindsided.
plus many complaints that repainting not needed.
Owners want to hire own independent consultant to dewtermine if painting needed.
Owners complain cones at front entrance make entering time too long.
Tree Pruning Excessive - HO brought independent arborist to give presentation.
HO concerned trimming was detrimental to health of trees, some being topped.
National Landscaping rebutted with handouts. (attachment to Minutes not attached).
Financial Reports
Given monthly to BOD by Equus Management Group for review and approval.
Not included in minutes.
Executive Board reviews monthly as required in NRS 116.31083:
a. A current year-to-date financial statement of the association;
b. A current year-to-date schedule of revenues and expenses for the operating account and the reserve account, compared to the budget for those accounts;
c. A current reconciliation of the operating account of the association;
d. A current reconciliation of the reserve account of the association;
e. The latest account statements prepared by the financial institution in which the accounts of the association are maintained; and
f. The current status of any civil action or claim submitted to arbitration or mediation in which the association is a party.
CD status, actions, and rollovers reported.
2015 Operating & Reserve Budgets approved; anticipated assessment increase from $425 to $440/mo.
NEW BUSINESS
Committee Volunteers needed
Committee Charters being reviewed.
Settlement money status reported
RFPs for painting the remaining 18 buildings in Phase 1 going out.
Cones placed in evening to prevent tailgating will stay.
New General Counsel - BOD provided info on six possibilities
Hiring Independent Arborist tabled to monitor pruned trees.
BOD tasked Landscaping Committee to get landscape architect to develop Master Plan.
Pool Pots 4 with no irrigation. Replace with artificial? Find cost of providing irrigation.
Cost $1900. BOD opted to purchase one $175 artificial plant to see how liked.
Later, determined artificial plant too small, moved inside. Tabled until Spring.
Remove flower beds at front entry, replace with sod decided against.
Clubhouse Sound System needs replacing or upgrading.
New occupant administration fee discussed and tabled.
2014 Committee Reports:
Landscape – Charged with developing Master Plan. There are 195 valves that water grass and 2000 spray heads.
- Developed New Landscape RFP and Maintenance Contract to be used in future. Tabled by BOD.
| BOD Approvals | 2014 |
Expenses/Contracts O=Operating, R=Reserves, L-Litigation Settlement funds
| Attorney Michael Schulman to rewrite governing documents. | |
| Pat Hickey Painting awarded $194,860 for next 18 buildings. | |
| Paid out of Reserves, but reimbursed as owners pay their sharel. | |
| Pat Hickey to paint entry monument $2,195-R | |
| Lee Joseph's to replace pool pumps $7,231.68-R | |
| New pump for waterfall behind Bldg.21 $1,390.74-R | |
| BoBo's for re-strapping 40 lounge chairs $8,000-R | |
| Highlands Construction for investigating floor drain leaks in 24 units $3,000-L | |
| Highland Construction for balcony repairs of 24 units $21,860-L | |
| National Landscapes for 27 trees, 546 shrubs "and 250 square feet" $20,330R | |
| Highland Construction to repair interior structural repairs $5,000-R | |
| Jet Plumbing for sewer inspections and cleanouts $5,300-O | |
| Intermountain for asphalt street repairs $5,402.68-R | |
| Newt Concrete to replace all defective sidewalks $8,856-L | |
| One artificial plant for pool $175 | |
| Nu-Systems to replace 3 amps in clubhouse $1590-R | |
| Reno Concrete to seal the roundabout $9,860-R | |
| Pat Hickey to paint remaining 26 buildings for next 2 years $304,980. | |
| Western Nevada for new pump replacing 4y/o pump @Lake 1 $$2,000-R | |
| Throll Fence to repair gates around pool $2,553-R | |
Other BOD 2014 Approvals:
New Theater Policy for those that reserve that don't show or late
2013 Audited Financials performed by Kohn & Co.
Gayle Kern's office for collections only.
Adam Clarkson with The Clarkson Law Group remains FDL General Counsel and Collections .
Anti-Harassment Policy instituted
Ad Hoc Committee for researching earthquake insurance.
2014 Misc.
Draft of proposed CC&R amendments emailed to owners for feedback before vote.
Buster informs Nov. HOA meeting attendees he will not vote in favor of proposed amendments to the CC&Rs.
Election
Two candidates ran for the two open positions.
Suzanne Willard and Buster Bustamante elected for 2year term.
Routine Yearly BOD signing Ombudsman Documents, Bank signatures, etc. right after election