2012 Community Manager Reports
Asked owners to make checks payable to HOA and not to Equus.
Audit mailed to all owners
Many owners still owe for railing paint, hose bib inspections and repairs.
W-2 forms mailed to owners. HO must fill out and return to attorney. Then will receive $1000.
Meeting with consultants to prioritize the defect repairs after settlement.

2012 Financial Reports by Management to BOD –
Given monthly to BOD for review and approval. Not included in minutes.
As required in NRS 116.31093, BOD reviews following:
Current YTD financial statement of the HOA
Current YTD schedule of revenues & expenses for operating and reserve accounts compared to budgeted.
Current reconciliation of operating and reserve account
Current status of FDL civil action or claim submitted to arbitration or mediation

2012 Committee Reports:
IT - Outages experienced. Battery backup ordered for prevention in future.
"UPS installed" and two new routers in the clubhouse to increase connectivity.

Landscaping
Working on Charter. Goal is to maintain and enhance.
Taking free classes offered by Moana Nursery.
Walk-a-rounds done monthly.
Placing pink ribbons on trees and shrubs that need to be replaced
Concerns with National Landscapes contract.

Social Committee
March 5 meeting @ Fire Pit with smores, hot cocoa for those interested in ski group formation
March 18 wine and line dancing
May 6 Singles week BYOB
Bingo
Ski Group has 17 members
Charter provided to BOD and unanimously approved.
Dance on the Pergola in August
Enhance Aug 12 event as family with games and sack races

Finance Committee
Meeting with Insurance Broker re earthquake insurance quote.

Security and Safety Committee
Charter submitted and approved by BOD. Goals:
education awareness, speed of residents/visitors,
gate transmitters, visitor management software,
safety inspection checkling.
Name change of committee to Safety Committee

2012 BOD APPROVALS:

Contracts/Expenses:
Equus Management Group contract for 2012 approved as presented.
Sony Projector purchase $2999 with Nu-Systems to install $5,228.60
Purchase of 2006 UTV Polaris Ranger $5500 replacing 1995 EZ Go Golf Cart
Netflix accessed at $8/month and purchase notepad to access movies.
*Parkers Painting to paint exterior of clubhouse and gatehouse $23,700 from *RESERVES.
Sale of 1995 EZ Go Golf Cart for $200.
NV Energy program $1300 with possible rebate of $600.
Entry fountain lighting repair $500.
*Aerator and light kit for Lake 1 $2,848+T&S. out of *RESERVES.
Mike Menath Insurance 1-year policy renewed $74,709.Deductible increased from $2500 to $5000
Coverage increased by $3million.
*Aerator and light kit for Lake 1 $2,848+T&S. out of *RESERVES.
Padovan Consulting for engineering report on replacing roundabout concrete $2,420
Newt Concrete for replacement of some driveways and sidewalks $22,125.
*Commercial Equipment Source for replacing 4 treadmills $30,387.79-lifetime warranty from* RESERVES
Concrete replacement trip and fall hazard increase $1,000.
*National Landscapes chosen for repairs in upper koi pond $19,800 from *RESERVES
Padovan Consulting $2420 with inclusion of:
Wood Rodgers $2480 for consultation of replacement of roundabout concrete.
Clarke Pest Control for spraying 4x/yr $600/year.
Best Hardwood Flooring for restoration of Clubhouse wood floors $5,000.
Capital Control Systems for HVAC Systems Maintenance Contract $1650/year.
National Landscapes for 2013 Landscaping $89,904/year plus $7,650 for color changes
and $4000 for east ditch cleaning.
Charter for Clubhouse phone and cable $680/month.
Equus Management Group contract renewed for 2013 at same $3120/month.
Kriss Partners renewed 2013 contract for internet service maintenance at same $1200;/month.
Electrical repairs to gatehouse electrical panel $2575.
Bill Hinkle snow removal contract renewed.
National Landscaping snow removal contract renewed on a call as needed basis.
Seth Padoval for consulting to prioritize construction defect repairs. $1800.
Delta to add additional glycerin to the fire sprinklers $4,449.

2011 Audited Financials presented by Beth Kohn of Kohn Coloday reported
2013 Operating and Reserve Budgets keeping assements at $405/month.

CAI-Community Association Institute Report
Board members attended Pavement seminar. Contacted teacher for price on our roads management plan.
NRS requires board members to know laws governing HOAs. Class given.
National Convention in April in Las Vegas
June class for BOD.
CAI Class 5/17/12 on Rules and Enforcement
Next seminar 8/9 - Getting to know your legislature
Ethics Class at Peppermill October 25

Other:
Speed Bumps project with map and locations provided. Tabled.
Suggestion Box installed at front desk, checked daily.
Two notaries now offering free service to owners
Joan Elsmore Recognized for providing her collection of movies for Movie Night.
Plaque up in Clubhouse with all prior members of HOA BOD
Additional yoga instructor approved providing insurance certifies provided.
Padovan Consulting informed of high water table and that the roundabout was once pavers. Padovan to review geotechnical reports from prior testing and submit proposal replacing roundabout concrete.

FDL won the 2012 Landscaping Award
Unit the HOA owns is now paying rent, recouping expenses re acquiring.
FDL does not have flood insurance because HOA is not in a flood zone and not required.