2011
2011 BOD Members – until August Election
Dennis McCormac – President
Lane Durgan – Vice President & Liaison to Clubhouse Manager
Gary Leffler – Treasurer (resigned May 2011- not replaced until August election)
Nancy Schaefer – Secretary
Dan Ross, Director at Large
2011 Management – Equus Management (yearly contract) since 2007
Joele Rogers - Community Manager since 2007
Greg Wolf - Maintenance Supervisor/Operations Manager since October 2007
Dan McKnight – Clubhouse Manager since June 2010
2011 Attorneys/Legal
2011- Adam Clarkson from Fuller Jenkins. Copy costs $.15 General Counsel since June 2009 Bob Maddox and Shelia Van Dyne Romero from Maddox & Assoc. Hired 2009 ongoing insurance claim on foundation, ongoing Construction Defect Litigation suit, monthly updates presented on pending litigation, Eva Segerblom from Maddox & Associates.
Legal Opinion:
Review rules & regulation changes
Review concrete and sidewalk replacement
Conflict of Interest waiver provided to BOD by Adam Clarkson, Fuller Jenkins
Neutral party David Romanow, Esq. contacted to review and recommend BOD signing. Yes, sign.
Suit filed against FDL by John Nicholas with JN2 Construction for work performed by QBC back during destructive testing never paid by Nancy Quon. $23,000.
BOD presented settlement offer of $3,000.
Atty Clarkson informed BOD that Substitution of Attorney needed filing immediately. DOne Mediation on Construction Defect Litigation scheduled for March.
Attorned Clarkson gave presentation about liability HOA faces with falling roof tiles. Counsel instructed BOD to post sign to inform all of potential dangers."
2011 FDL Committees:
ARC – comprised of BOD. All applications and determinations reported monthly in minutes.
IT -
Landscape
Maintenance
Finance
Minutes of Board of Directors (BOD) Click HERE to read these.
(Year, Month, Day, Document)
Synopsis of Minutes follows.
2011 Operations Report:
Electrical repairs to pump and upgrading wiring
Washoe County Water inspected all water meters and found 12 meters that were crossed
Lake 6 – a pond dye was used but was not satisfied with the results
Looking as a new lamp fixture for the 132 porch lamps in the complex
De-winterizing the water features first part of April
Lake 3 has been drained and the motor for the pump needs to be replaced.
The new pumps for the front entry waterfalls have been installed
Lake 3 has been drained and the motor replaced.
Drip systems turned on in April and National Landscape installing color in planters
Gas meters painted
Koi ponds cleaned.
Opening pool wnd week in June.
Sand in filters changed.
Pool project looks great with new plaster, tiles, lighting and passed county inspections
Building washing ongoing
Parking stalls have been repaved
An irrigation leak was fixed in the common area
One of the HVAC motors went out and has been replaced.
Problem with the front entry gate motor and Tholl Fence has the parts on order
The Koi pond leak has been repaired.
Water consumption is down in the common areas
Trellis is in the process of being painted
Irrigation off in October
Lighting Issue around the spa has been fixed
Problem with the South Waterfall, still investigating the problem
Chlorinating of the Ponds has stopped for winter in Oct.
Hot Water Heater that supplies hot water to the locker rooms has gone out and needs to be replaced.
2011 Clubhouse Manager Reports:
Electrical inspections ongoing
Calendar of Events now on Bulletin Board
Pool monitoring successful in finding those that do not belong.
Changing furnace Filters & smoke detector batteries done in Oct.
Clubhouse open on Thanksgiving
Clubhouse closed on Christmas
Projector broken.
2011 Community Manager Reports
All owners in arrears on their account were mailed detailed ledgers to stimulate payments.
Audit completed, mailed to owners
Collection efforts collected $19,000
Agenda reformatted to include more detail to owners.
FDL nominated as Northern NV Medium Community Association of the Year- Awards Gala Jan. 2021 in LV.
2011 Financial Reports by Management to BOD –
Given monthly to BOD for review and approval. Not included in minutes.
As required in NRS 116.31093, BOD reviews following:
Current YTD financial statement of the HOA
Current YTD schedule of revenues & expenses for operating and reserve accounts compared to budgeted.
Current reconciliation of operating and reserve account
Latest account statements prepared by financial institution in which accounts maintained
Current status of FDL civil action or claim submitted to arbitration or mediation
CD status rollovers reported with any action taken as needed.
Reserves Account borrowed from for emergency roof repairs. Will be reimbursed
IT Committee Reports
Test routers from AT&T Uverse installed to see if speed increases. Could save $900/mo
Building 31 having issues, seem to be fiber optics problem. Charter to install modem.
Upgrading the internet proposal submitted to BOD to improve stabiity and speed.
Upgrade completed on time within budget.
New router, building switches and media convertors installed, working perfectly.
Outage occurred in Oct. Working with Charter and AT&T re fiber network.
BOD APPROVALS:
Contracts/Expenses:
Crack Sealing Streets to Sun Sealer - $1180.
Exterior Wall Lantern Light Fixtures from Hampton Bay - $?
Robert Saylor Reserves for a New Reserve Study Specialist - $3,890.
*Torque Lock to repair pool cracks, install hydrostatic valves before plastering-$30,615. *from Reserves
Jacaboni Plastering to replace existing 4 lights with LED lights-$3200
Jacaboni Plastering to replace tiles around top interior of pool-$5337.
MG Builders to install area of additional pavers for picnic tables, okeyed by Health Dept.$8000.
Purchase furniture for new picnic area not to exceed $5,000.
Sierra Maintenance to seal coat 75% of the guest parking stalls $7150
Purchase two 1.5 pumps for Lake 6 not to exceed $2600.
MG Builders for concrete driveway and sidewalk replacement $10,000 (budgeted in Reserves)
Tholl Fence for Entry and Exit gate operators replacement-$13,515.-from Reserves
Kriss Partners for upgrading FDL Network $15,000 - from Reserves
Robert Allen Pools for emergency repolacement of Pool automatic chlorinators $1499.59
National Landscapes to replace 10 pines and 10 plums $4500 - from Reserves
Sierra Air for replacement of AC unit in gym $2992 - from Reserves
AT&T to provide internet to all FDL buildings $1900
National Landscape contract approved for 2012 - $89,904
Insurance Mike Menath Ins. For Crime Coverage $657/yr for additional coverage required by SB204.
PRS Roofing for Emergency Roof Repairs $98,890 incl damage to plants they cause repaired
Bill Hinkle snow plow $125/hour providing self-insured policy given to BOD.
Other:
2010 Audit from Kohn Colodny CPA, Beth Kohn presented to BOD
Final Audit from Kohn Colodny, Connie Christensen in attendance
Cones at entry gate extended for holidays and weekends.
Reserve Study that predicted HOA will be 90% funded at yearend.
HO presented BOD a petition (signed by 60 HO) stating their disapproval of pool pavers and new maintenance building.
Construction of New Maintenance Building on north side by car wash-TABLED.
Rules & Reg draft available at front desk will be up for approval June 20, 2011
CAI members seminar June 18 for all interested in running for the board.
DDHOA approved Guardhouse renovations.
MG Builders awarded to do guardshack renovations $5500-from Reserves
Board resignation to go unfilled from June until August election
FDL belongs to CAI and many board membewrs attend seminars to learn how to be better board member.
Lane Durgin and Dennis McCormac became DCAL (Dedicated Community Assoc. Leader).
2012 Operating and Reserve Budgets for 2012 approved, with assements to remain at $405/mo.
Resolution Resolution approved for conducting HOA meeting using Parliamentary Procedures.
Resolution to Borrow money from Reserve for emergency roof repairs. $99,000 repayment over " period of time"
CC&Rs Amendment to remove all Declarant Provisions draft to be mailed to members for approval.
Annual Elections in August
Nomination Forms sent to owners.
Candidate night August 3rd
Election August 24
Candidates this year:
• Lane Durgin
• James Epifanio
• Nancy Schaefer
• James Willard
Ballot counters were Beverly Teichgraeber and Linda Mattes. Adam Clarkson from Fuller Jenkins supervised the counting process.
Lane Durgin, James Epifanio and Nancy Schaefer were elected to the Board for a 2 year term.
Routine Yearly BOD signing Ombudsman Documents, Bank signatures, etc. right after election